Privacy

Privacy and Cookies

What Are Cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the sites functionality. For more general information on cookies see the Wikipedia article on HTTP Cookies.

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

The Cookies We Set

When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.

Third Party Cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

For more information on Google Analytics cookies, see the official Google Analytics page.

We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook, Twitter, YouTube (Google), will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.

More Information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. However if you are still looking for more information then you can contact us through one of our preferred contact methods. Email: info@mymotion.com

Privacy Policy

MyMotion LTD provides interactive solutions to commercial markets. This privacy policy explains in a clear and succinct way, how we use any personal information we collect about you, either through using our website, or in any other way, verbally or in writing.

Data controller and data protection officer

MyMotion LTD have reviewed the requirement to appoint a Data Protection Officer.

On what basis do we collect and process your data? (known as lawful processing) We collect information about you our customers (and your own customers) or prospective clients in order to process your order, manage your account and if you agree by consenting at point of collection, to email you about other products and services. We also collect information when you voluntarily complete customer surveys and provide feedback. The lawful basis on which we process your data is in the legitimate interests of MyMotion LTD. In identifying this lawful basis, we have conducted a ‘Legitimate Interest Assessment’ in order to be satisfied that the interests of MyMotion Ltd do not override with your own legitimate rights and freedoms.

We also collect personal data during our recruitment process which is used for the purpose of pre-employment checks, ongoing employment, and providing remuneration. This personal information is held and processed on our payroll system. Once again, we have identified the lawful basis as in the legitimate interest of MyMotion LTD.

The personal data we collect is provided as a contractual requirement. The possible consequences of not providing the required data are that we may not be able to either offer employment or engage commercially in the supply of MyMotion products.

Legitimate Interests

In relation to the legitimate interests that determine our lawful processing, MyMotion LTD undertakes the processing of personally identifiable information in relation to employees to ensure suitability for employment and to discharge any statutory responsibilities in relation to right to work, residency and HMRC requirements.

Both MyMotion LTD and the employee benefit from this processing activity as it provides safeguards for MyMotion LTD and facilitates employment for the Data Subject. If processing this data were not permitted, then the company could not operate and provide goods and services as well as not being able to offer employment opportunities. The data collected will not be used for any unlawful or unethical purpose.

Clients

The processing of customer data is undertaken in order to engage commercially and offer the most appropriate products. In addition, we maintain an oversight of our customers to continue our support which requires contract. MyMotion LTD and the customer benefit from this processing activity as it provides opportunities to establish and sustain commercial relationships and to provide the most focused advice for the benefit of the customer. If processing this data were not permitted, then the company could not operate and provide products and associated support.

MyMotion LTD has conducted a Legitimate Interest Assessment and concluded that there is a justifiable necessity to process personal data under this purpose and that the balance of rights of the Data Subject and Netvector has been reviewed. In our opinion, MyMotion LTD LRD interests do not override that of the data subjects.

Sensitive Information

MyMotion LTD does process some health data in managing the employment of our staff. We have identified that Legitimate Interest is the lawful basis for this processing as consent between employee and employer cannot be considered as freely given.

Categories of Data

MyMotion LTD processes sensitive data which is fully encrypted.

Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both “session? cookies and “persistent? cookies on the website. We will use the session cookies to: keep track of you whilst you navigate the website. We will use the persistent cookies to: enable our website to recognise you when you make subsequent visits to this website.

Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: http://www.google.com/privacypolicy.html.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools?, “Internet Options?, “Privacy?, and selecting “Block all cookies? using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

Data recipients

Any personal data we collect, hold and process is retained both within our own company systems and that of our 3rd party logistics and support providers.

Data transfers

Personal Data is not transferred outside it's Country of origin unless otherwise notified.

Retention policy

The data we collect directly from you is the minimum we require to facilitate the lawful processing described above. Personally Identifiable Data placed on our internal systems will be deleted as soon as practicable after the termination of a commercial contract between us but taking account of any warranty or support requirements.

Personal data collected and processed for HR and Finance purposes will be held for the maximum time as determined by any legal requirement, such as payroll and finance records. We will retain HR data for a period after the termination of contract to ensure the integrity of records, should any dispute be lodged in relation to employment at MyMotion LTD.

Your rights as a data subject

The regulations provide a number of rights to you as the Data Subject. MyMotion LTD is committed to upholding those rights and those applicable to the personal information we collect and process are listed below. In addition to these rights, you have the right to escalate any concern to the Supervisory Authority, which in the UK is the Information Commissioners Office https://ico.org.uk. A full and detailed explanation of all rights can be found at https://ico.org.uk/for-the-public/

The Right to be Informed – you should be clear about what, why and in what way your personal information will be processed at the time it is processed. This privacy policy sets out that information
Right of Access – you have the right to know what personal information is held, by whom and why. You can send a Subject Access Request to see what personal information and any supplementary information relating to you is held by us. We will provide you with the information we hold within one month of your request, unless the provision of that information is particularly complex. In which case, we may extend the deadline by a further two months. This information will be provided free of charge unless you require multiple copies of the same information, in these circumstances, we retain the right to charge a reasonable administrative fee.
The Right to Rectification – If the information we have collected and processed is inaccurate or incomplete, you have the right to have it rectified. We will respond to your request for rectification within one month, unless the request is complex or multiple.
Right to Erasure – You have the right to have your personal data erased and to prevent processing in some specific situations, these include:
Where personal data is no longer necessary regarding the purpose for which it was originally collected
When you withdraw consent
When you oppose the processing and there is no superseding legitimate interest for continuing the processing
If the personal data was unlawfully processed (i.e. otherwise in breach of the GDPR)
If the personal data must be removed in order to comply with a legal obligation
If the personal data is processed in relation to the offer of information/ society services to a child.
Right to Restrict Processing – If you contest the accuracy of the personal data we hold, we will restrict the processing of your data until accuracy is verified. The restriction of processing can occur for other reasons too, such as if you require us to retain your data in the advent of a legal claim.
Right to Data Portability – You have the right to move, duplicate or transfer your data easily from one IT environment to another in a safe and secure way, without hindrance to usability.

You also have the right to lodge a complaint with the UK’s supervisory body, The Information Commissioners Office www.ico.org.uk

Automated decision making

MyMotion LTD conducts automated decision-making in it's Artificial Intelligence algorithm.

Other websites

Our website contains links to other websites. This privacy policy only applies to MyMotion LTD website, so if you follow a link to another website, you should read their own privacy policy.

Changes to our privacy policy

We keep our privacy policy under review and we will place any updates on our website. This privacy policy was last updated in March 2023.

How to contact us

You can write to MyMotion LTD at this address: My Motion Ltd (Cayman Office), Suite 102 Cannon Place, PO Box 712, North Sound Road, George Town, Grand Cayman KY1-9006
You can telephone MyMotion on this number: (954) 289 2376
You can email MyMotion LTD by using this link: info@mymotion.com

Modern Slavery Act 2015

Modern slavery and human trafficking statement.

Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person's liberty by another in order to exploit them for personal or commercial gain.

We are committed to improving our practices to combat slavery and human trafficking.

This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes MyMotion slavery and human trafficking statement.

Our supply chains include: Insourcing

Our policies on slavery and human trafficking:

We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. We are committed to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure slavery and human trafficking are not taking place anywhere in our supply chains.

Due diligence

We have developed a risk-based approach to assess the likelihood of modern slavery occurring in our supply chains. This year we have carried out a review of our network of suppliers and, based on their location and the nature of their business, identified those which we consider might represent a higher risk.

We are communicating with those suppliers to notify them of MyMotion obligations under the Modern Slavery Act 2015 (the “Act”) and are requesting certain information and undertakings from those suppliers. In addition, we are in the process of reviewing our procurement practices and including additional requirements relating to modern slavery and human trafficking.

These include requests for information on modern slavery and supply chains in our Requests for Proposals and appropriate clauses on modern slavery in supplier contracts.

Training

Each year we develop targeted training for personnel in roles relevant to our systems and controls to raise awareness of modern slavery issues and to ensure that slavery, forced labour and human trafficking do not take place anywhere in our business or supply chains.